UAN (Universal Account Number) is important as the entire process related to the Employee Provident Fund (EPF) services are now operated online. Thanks to UAN, accessing your PF account services like withdrawal, checking EPF balance without the help of an employer and PF loan application is easy. This article covers everything about your Universal Account Number.
Universal Account Number or UAN
- The Universal Account Number or UAN is a 12-digit unique number assigned to every employee contributing to the EPF. It is generated and allotted by the Employee Provident Fund Organisation (EPFO) and authenticated by the Ministry of Labour and Employment, Government of India. The UAN of an employee remains the same throughout his life irrespective of the number of jobs he/she changes.
- Every time an employee switches his/her job, EPFO allot a new member identification number of EPF Account (ID), which is linked to the UAN. As an employee, one can put in a request for a new member ID by submitting the UAN to the new employer. Once the member ID is created, it gets linked to the UAN of the employee. Hence, the UAN will act as an umbrella for the multiple Member Ids allotted to the employee by different employers.
- The UAN remains the same and portable throughout the life of an employee. The employee shall have a different member ID when switching between jobs. All such member IDs are linked to the employee’s UAN to ease the process of EPF transfers and withdrawals.
Features & benefits of UAN
The UAN helps to centralize employee data in the country.
One of the most significant uses of this unique number is that it brings down the burden of employee verification from companies and employers by EPF organizations.
This account made it possible for EPFO to extract the bank account details and KYC of the member and KYC without the help of the employers.
It is useful for EPFO to track multiple job switches of the employee.
Untimely and early EPF withdrawals have reduced considerably with the introduction of UAN.
The UAN is a unique number given to all employees that are independent of employers.
The employer can authenticate an employee through his UAN if KYC documents are verified.
As the UAN provides an online facility to the employee, the employer will not be able to deduct or hold back his PF.
The employee can check the deposit of the PF by the employer every month by registering on the EPF Member Portal using his UAN.
EPF passbook can also be accessed by sending an SMS EPFOHO UAN ENG to 7738299899 from the mobile number registered with the EPFO.
Advantages of UAN to employees
Every new PF account with a new job will come under the umbrella of a single unified account.
It is easier to withdraw (fully or partially) PF online with this number.
The employees themselves can transfer PF balance from old to new using this unique account number.
Any time you want a PF statement (visa purpose, loan security, etc.), you can download one instantly – either by logging in using the member ID or UAN or by sending an SMS.
There is no need for new employers to validate your profile if the UAN is already Aadhaar and KYC-verified.
UAN ensures that employers cannot access or withhold the PF money of their employees.
It is easier for employees to ensure that his/her employer is regularly depositing their contribution in the PF account.
Online UAN Allotment Process
The UAN online allotment is carried out under the following stages:
The UAN is given to all the PF account holders by the EPFO
The details of UAN must be downloaded and given to the employer
This UAN is further passed on to the concerned employee of the organization
The EPFO web portals help in checking the UAN allotment.
Documents required to open UAN
If you have just joined your first registered company for a job, you need the following documents to get your Unique Account Number.
Bank account info: Account number, IFSC code, and branch name.
ID proof: Any photo-affixed and national identity cards like driving license, passport, voter ID, Aadhaar, and SSLC Book
Address proof: A recent utility bill in your name, rental/lease agreement, ration card, or any of the ID proof mentioned above if it has your current address.
PAN card: Your PAN should be linked to the UAN.
Aadhaar card: Since Aadhaar is linked to the bank account and mobile number, it is mandatory.
Services Offered by EPF Member Portal
UAN Login for Employee & Employer is necessary to access the UAN portal and avail of the services provided by the website. With this portal, the employees can easily download/view the passbook or update information. On the other hand, employers get to evaluate the activities and keep a record in the accounts accordingly. The portal provides a more consolidated record of the activities into the EPF account.
After logging in using the UAN and password, one can do the following things :
Download passbook and UAN card
View the member’s ids and PF linking status
View status of transferred claim; file claim and check system-generated transfer claims
Edit your email ids and mobile number
Update the KYC documents and also upload them
View the helpdesk contact numbers
How UAN has Made it Easy to Manage EPF
The UAN can be very helpful in managing your PF account :
The UAN is handy or portable throughout an employee’s career. By just giving your UAN and PF account details to various employers, you are good to go, as all old accounts are linked to a single UAN.
You can download a UAN card by registering at the EPFO member portal.
The scanned KYC documents can be uploaded by employees on the portal and the employer can verify them.
The UAN also helps in monitoring the claim transfer on the EPFO portal.
Using UAN, one can check the PF balance by downloading the passbook from EPFO’s website.
The UAN provides hassle-free maintenance of PF accounts as withdrawal is not required due to the universal linking of PF accounts.
- A separate UAN helpdesk is available on EPFO’s website under which there are different sections related to different queries of the visitors. The two broad segments are- Help and Claim. ‘Help’ caters to the queries of employees and employers regarding EPFO office locations, UAN, Services, Grievances, etc. On the other hand, ‘Claim’ caters to various claim forms available for the users such as Composite Claim form (Aadhar), etc.
- The members can access this help desk, available 24×7, to get clarity against the related queries and doubts.
Questions and Answers
How to know your UAN Through Employer?
Generally, you are allotted a Universal Account Number by your employer as per the EPFO. Some employers print the UAN number in the salary slips too. Through UAN Portal using PF number/member ID
If you are unable to get your Universal Account Number from the employer, you can obtain it through the UAN portal also. You need to follow the steps below:
Step 1: Go to the UAN Portal https://unifiedportal-mem.epfindia.gov.in/memberinterface/
Step 2: Click on the tab ‘Know your UAN Status. The following page will appear.
Step 3: Select your state and EPFO office from the dropdown menu and enter your PF number/member ID along with the other details such as name, date of birth, mobile no, and captcha code. You can get the PF number/member ID from your salary slip. Enter the tab ‘Get Authorization Pin’.
Step 4: You will receive a PIN on your mobile number. Enter the PIN and click on the ‘Validate OTP and get UAN’ button.
Step 5: Your Universal Account Number will be sent to your mobile number.
How to Transfer EPF Accounts using UAN?
The transfer of PF account using the UAN is mentioned below:
Check the PF eligibility and ensure all the present and previous employers’ records are presently online at EPFO
Upload the digital signature online
To file a transfer online, you have to register yourself on the EPFO portal https://www.epfindia.gov.in/site_en/index.php
After logging into the EPF member portal, select the option to transfer your account
Fill all three parts of the form
Select the attesting authority and member ID/UAN and click on “Get OTP”
An OTP will be sent to your registered mobile number. Enter this OTP to continue
Your form will be submitted and you will get a tracking ID
Take the printout of the transfer form and submit it to the current employer
How to activate and log in to the EPFO member portal using UAN?
To activate UAN, you must have your Universal Account Number and PF member ID with you. Given below are the steps to activate UAN on the EPFO portal:
Step 1: Go to the EPFO homepage and click on ‘For Employees’ under ‘Our Services’ on the dashboard.
Step 2: Click on ‘Member UAN/Online services’ in the services section. You will reach the UAN portal https://unifiedportal-mem.epfindia.gov.in/.
Step 3: UAN Login: Enter your Universal Account Number, mobile number, and PF member ID. Enter the captcha characters. Click on the ‘Get authorization PIN’ button. You will receive the PIN on your registered mobile number.
Click on ‘I Agree’ under the disclaimer checkbox and enter the OTP that you receive on your mobile number and click on ‘Validate OTP and Activate UAN’.
On UAN activation, you will receive a password on your registered mobile number to access your account.
How to activate UAN?
After generating the UAN and PF member id, one can follow the given steps to activate UAN:
Visit EPFO Website https://www.epfindia.gov.in/site_en/index.php
Go to ‘Our services’ and select ‘For Employees’
Now, navigate to ‘Member UAN/Online Services
On the redirected page, enter all the required details- UAN, Mobile Number, and PF member ID
Click on ‘Get authorisation PIN’
Select ‘I Agree’ and enter the OTP sent to the registered mobile number
You will receive the password to access the portal
How has UAN made it Easy to Withdraw/Transfer Funds?
When the employee switches his company, he can either withdraw or transfer his funds. But since the whole process was so tedious, usually people didn’t utilize their PF. After the launch of UAN, the task has been made easier in the following ways: -
You can link your all PF accounts together with your UAN.
You need to give your UAN to the employer and you can manage your account online after the KYC verification.
You get a monthly update on your mobile on deposits made by the employer in the PF account.
Employer’s intervention is less if the PF account is linked to UAN.
As UAN eases the linking of all PF accounts so the withdrawal is less.