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{E-Payroll} What Is E-Payroll System? How It Works? (Advantages & Disadvantages)



What is the E-Payroll system?

ePayroll is a web-based payroll system which is programmed to manage the payroll function of your business. These payroll functionalities include the entire payroll process which also includes legal obligations.

Why e-payroll system is important?

Managing the payroll process in an organization or business can be a big task, even though you have a crew working on them, you can not avoid few mistakes, to make it simple and easy Epayroll system is introduced. The user interface of Epayroll system is very user-friendly, you can efficiently manage your payroll needs by going through the options provided in the system. The payroll process can be processed securely using cloud technology.

The process of E-payroll system:

Structure of the e-payroll system in Tamilnadu is a step by step process which starts with

  • Login: Login into the system with the provided username and password where the portal is divided into two main parts Bill Preparation(Entry and Forward) and Bill Passing(Approval).


  • Control Master Entry, Forward, Approval: In Control master entry Details like total no of employee and total no of employee available, year and month, PF type, HRA city, CCA city, financial year and TANNO will be entered into the system, the entered details will be sent to DDO (Drawing and Disbursing Officer) and approved by verifying the details.


  • Government order Entry, Forward and Approval: Details like Government orders, staff status permanent or temporary and no of the employee will go into it. Details entered in the portal will be forwarded to DDO and will be approved after a clean verification of details.


  • Post Sanction Entry, forward and Approval: Particular characteristics like Select Government Order, Scale code, Select Designation, Number of post and Number of vacant were selected here and are approved by DDO.


  • DP Code Master Entry, Forward, Approval: Subjects like Nature of Pay, Select DP code and DH_SD Code, will be forwarded to DDO to approve them. Approved DP code, DDO code will be produced form DDO.


  • Bill Master Entry, Forward and Approval: The DP code and DDO code generated in the previous step, Bill Code, Bill Description, Nature of Pay and Category will be entered here, details will be approved by DDO.


  • Seal Details (Update Only): In this step, the details DDO code and Seal Details of your business are entered here.


  • Employee Master Permanent Entry: Please make sure to give more importance to this part, all your employee details will begin to be involved in the portal like Employee GPF No, Suffix, Employee name, Date of Birth, ePayRoll System, Treasuries and Accounts Department, Date of Joining Government Service, Father Name, Marital Status, Category, PF Type and PAN NO.


  • Fixation Entry and Forward: This is the place for entering your employee salaries details like Employee GPF No and Suffix, Pay Commission No, Scale Code, Basic Pay, Sanction Order No, Sanction Date, Effective Date, and other Remarks. Once the Fixation is approved.


  • Employee Changeable: Changes in the employee master payment and Fixation Entry Forward can be updated here before going to the next steps.


  • Dues, Deduction, Loans, and Advance: Dues, deductions, loans and the advance, any other financial matters related to the subject should be provided in their particular forms.


  • NSD Entry and PLI Entries: Employee NSD details and PLI details will be entered in these particular forms.


  • Employee Details Forward and Approval: All the above details like Employee Master payment entry, Fixation Entry, and Forward, Employee Changeable, Dues, Deduction, Loans, Advance, NSD entry, PLI Entry will be forwarded to DDO for a detailed observation and approval.


  • Allotting New GPF Number: After the approval of Employee details New GPF number will be allocated to an employee upon approval by filling the form with details like New NPS/CPS Number, Select the Suffix, AG’s Letter number and AG Date.


  • Pay Calculation, Pay Bill Reports: In this form of Pay calculation, Employee Pending transaction details are shown and details like salary type and bill name will be entered here. Pay bill reports like Pay Statement, Bill Forward, Bill Approval, ECS Bill, Outer Report, schedule Report can be managed here.


  • Surrender Leave Salary(SLS) Entry and Forward: SLS Approval, SLS calculations, SLS statement report, Non-Salary Entry, Non-Salary ECS Report, DA Arrear ECS, DA Bill Forward, and DA Bill Approval will take place here.

Advantages of epayroll system:

You must pay your employee on time with exact numbers of salary by adding their incentives, deducting their cut off’s and leaves, within the time and without any errors in the payment process. Using the e-payroll system will make your entire payroll process simple and secure which also include legal obligations.


  • You can easily calculate bonuses, holiday pay, incentives, cut offs, and other expenses.
  • Sending returns to HMRC, Print P60, P45, and other employee forms can be painless.
  • You can easily check out your payroll calculations
  • On click payslip generation of your employee.
  • Data of your employee and some particular data about your business can be saved and retrieved based on the requirement.
  • Few other tasks like year ending reports, automated reports will be plain sailing
  • On audits, data can be retrieved very simply

Disadvantages of epayroll system:

E-payroll system can have certain week points like all other payroll systems have like data security, theft, and loss, Cybersecurity and fraud. Because of the popularity of the e-payroll system, few fraud agencies use similar names and try to collect unauthorized data. As e-payroll system contains all the confidential and financial information related to your business they may have cybersecurity thefts.

Any employee of Tamil Nadu can get his/ her pay slip download through epayslip facility. The epayslips enables the employees to access their payslips and P60’s directly from a secure website and hence employees must do login to get tn payslip.


नमस्कार दोस्तों, मैं Pandit Shivam, HREX का Author हूँ. मुझे नयी नयी Technology से सम्बंधित चीज़ों को सीखना और दूसरों को सिखाने में बड़ा मज़ा आता है. मेरी आपसे विनती है की आप लोग इसी तरह हमारा सहयोग देते रहिये और हम आपके लिए नईं-नईं जानकारी उपलब्ध करवाते रहेंगे I

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Govt Policies

Ways to Check EPF Claim Status: Using UAN, PF Number & Umang App



EPF Claim Status

EPF stands for Employees Provident Fund is a type of an important retirement benefits scheme, which deals with the debt saving of the corporate sector’s employees. Under EPF any large corporate sector employee is given a right to save a portion of their monthly allowance in EPF tax saving scheme account that he/she after longer period employment, just at the time of retirement can withdraw along with substantial interest adds up by the company in their employees’ monthly EPF saving account. This fund is supervised and managed by the Employees Provident Fund Organisation of India (EPFO) under Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. It is a statutory body serves under the Ministry of Labour and Employment.    

So, as per discussion, now it is quite clear to say that EPF is that tax and retirement saving scheme, which any well reputed big companies gift their longer time working employees during their retirement moment. Obviously, EPF on its own side is much benefit but yet at some points is bound in the chain of some legal rules too, like if any corporate sector employee’s monthly salary is exceeded to 15,000 at the time of job joining than he/she mandatorily will not be counted for the EPF benefit. While the employees, whose salary obtaining limit is up to 15,000 is considered fit for the EPF advantage.

EPFs statutory underlined rules:

  • Under EPF Act, for the complete PF short for ‘Provident Fund settlement’ a person is required to be of up to 55 years of age.
  • But if anyone has very serious need and the much immediate requirement to withdraw the money as early as possible then, he/she can take the help of partial window under which the EPF money withdrawing right is set just alongside the retirement age, perfectly around a few years before.
  • The EPF rules are implemented upon those whose salary limitation is up to 15,000.
  • When an employee starts working, employer’s general contribution to his basic salary part is up to 12% only. And this 12% as an employer’s contribution gets directly deposited into his/her EPF account.
  • But 10% in case of any small establishment, where less than 20 employees are working and in those establishments, which is running on the deep loss of the financial year.  
  • To be eligible for EPF pension an employee needs to attend at least 10 years of eligible service in any EPF holding company.

Ways to check EPF Claim status:

Whenever the subject of EPF money withdrawing is raised, people usually get tense. As they mainly face enough struggle for checking the current EPF Claim status. To reduce this struggle a new online EPF Claim Status checking process is launched by the EPFO, through this online process one can very conveniently and quickly can check one’s EPF status of the claim. To know this, there are few main handy processes are mentioned by applying which you can very easily check your EPF Claim Status anytime and anywhere like:

  • By the UAN Member Portal.
  • By the entry of EPF Account number without UAN.
  • Directly from the EPF website.
  • By making calls at the EPFO Toll-Free number.
  • Using UMANG App.

What is UAN and how to check EPF claim status through it?

UAN stands for ‘Unique Account Number’. It serves as an umbrella for the multiple EPF members’ personalised Id. This number is much private and secure. It is generated by the employer and then is allotted to every EPF holder employees. It during the time of retirement helps every employee to withdraw their valuable salary saving that he/she has earned and poured in the EPF account committedly throughout their job life.  To check PF claim status using UAN a person is required to follow these necessary steps:

Step1: पहले  पर जाएं. 

Step2: उसके बाद होम पेज पर जाकर, “Our service” पर क्लिक करें. 

Step3: “Our Service” पर क्लिक करने के बाद, एक ड्रॉप डाउन मेन्यू खुलेगा, जिसमें “for Employees” पर क्लिक करें. 

Step4: अगले पेज पर जाकर, लॉगिन करने के लिए अपना यूएएन पासवर्ड डालें और कैपचा पूरा कर दें. 

Step5: लॉगिन करने के बाद, अगले पेज पर जाकर, जिस PF के नंबर के लिए EPF का स्टेटस चेक करना है उस PF पर क्लिक करें. यदि PF या EPF नंबर दो से अधिक हैं तो सभी नम्बरों का चुनाव न करें. नंबर को चुनने के बाद “view claim status” को देखा जा सकता है. इस पर क्लिक कर दें. 

Step6: “view claim status” पर क्लिक करने के बाद अगले पेज पर EPF क्लेम स्टेटस, PF क्लेम स्टेटस, PF बैलेंस, EPFO क्लेम स्टेटस दिखाई देंगे. ये सारी जानकारी जिस टेबल में लिखी होगी उसी टेबल में क्लेम, क्लेम रिसीप्ट, क्लेम फ़ॉर्म टाइप, क्लेम स्टेटस, टोटल अमाउंट अप्रूवड को आसानी से देखा जा सकता है. अगर आपका क्लेम स्टेटस रिजेक्ट किया गया है तो इसे उस पेज के नीचे देखा जा सकता है. 

How to Check EPF Claim Status with EPF Account Number (without UAN)?

To check the EPF claim status by entering EPF Account Number without the use of UAN is quite easy by following these simple steps:

Step1: पहले पर जाएं.

Step2: होम पेज पर जाएं. 

Step3: क्लेम स्टेटस चेक करने के लिए “know your claim status” पर क्लिक करें. यह होम पेज में बाईं तरफ स्थित है. 

Step4: अगले पेज पर ड्रॉप डाउन मेन्यू में से अपने PF ऑफिस स्टेट को चुनें. 

Step5: स्टेट को चुनने के बाद अपना शहर चुनें. 

Step6: शहर चुनने के बाद आपको कुछ जानकारी भरनी होगी. यहां पर दो बॉक्स पहले से भरे होंगे, और बाकी बक्सों में आपको मांगी हुई जानकारी भरनी होगी. 

Step7: सभी बॉक्स भरने के बाद अंत में, क्लेम स्टेटस पर क्लिक करें और आपका EPF बैलेंस स्क्रीन पर नजर आ जाएगा. 

The way to check EPF Claim Status by making calls on EPF Customer care:

Suppose you have any EPF related issue and seeming almost impossible to solve, then, you can directly contact at this EPF Toll-free number 1800118005 this number runs daily from 9.15 am to 5.45 pm or may send a mail in this email id [email protected]

How to Check EPF Claim Status on UAN Member Portal for Online Application?

Step1  पर जाएं. 

Step2: यहां पर जाकर अपना यूएएन पासवर्ड भरें और लॉगिन करने के अपना कैपचा भर कर लॉगिन करें. 

Step3: लॉगिन करने के बाद अगले पेज पर, अपने यूएएन मेम्बर पोर्टल के EPF को जानने के लिए, EPF नंबर चुने और “view claim status” पर क्लिक करें. 

In case your EPF Claim Status has got failed then to try for the PF Claim status you have to follow these steps:

Step1: Google पर जाकर, EPF Claim Status सर्च करें. 

Step2 पर जाएं. 

Step3: अपना यूएएन और कैपचा भर दें, उसके बाद सर्च के बटन पर क्लिक करें. 

Step4: अगले पेज पर जाकर अपना “view claim status number” चुनने के बाद, “view claim status” पर क्लिक करें. 

Step5: अगले पेज पर आप को सभी जानकारी नजर आएगी. यहां पर PF Claim Status और PF बैलेंस की रिपोर्ट के साथ अन्य सभी विकल्प नजर आएंगे. 

How to check EPF balance through UMANG App?

UMANG stand for ‘Unified Mobile Application’, the Government of India has launched this App in November 2017. It’s a one-stop application and an important single platform for all government services as well as for the Indian citizen. UMANG consists of various effective payment and general utilities like payment of electricity bill, applying for the Pan card, checking the claiming status of your PF and also EPF, the status of your bank passbook and EPF balance check and PF balance check on your smartphone etc.  

Necessary step to check EPF balance through UMANG App :

Step1: उमंग एप खोलें. 

Step2: होमपेज पर नजर आ रहे. “Employee centric service” पर क्लिक करें. 

Step3: अब खुले पेज पर “view passbook” पर क्लिक करें और यूएएन भर दें. इसके बाद आपके रजिस्ट्रर्ड नंबर पर ओटिपी आएगा. 

Step4: उसके बाद खुले विंडो पर अपने फोन पर प्राप्त हुआ ओटिपी भरें. 

Step5: अब आप देखेंगे कि “view passbook” का ऑप्शन खुल चुका है. 

Step6: अब आप अपने सभी PF खाते देख सकते हैं. यहाँ से आपको सभी तरह की जानकारी मिल जाएगी. 







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Govt Policies

Voter ID – How to apply, Eligibility, Documents required



Voter Id

A voter ID card is the proof of citizenship and the official complete name of the Voter ID card is EPIC which stands for Electors Photo Identity Card. This Identity card is issued by the Election commission of India and is a must to be held by all the Indian Citizens. This is a very useful personal identity proof and has the prime purpose to show a person’s existence and Majority in the records of Government. It is the only government approved entity with which you can give your vote in any of the regional or state elections. It offers personal efficiency and impersonation or frauds are reduced on a mass scale all thanks to Voter ID cards. The voter ID card is accessible in various forms as there are both online voter ID cards and offline election cards.

How to apply for a voter ID card?

These days’ applying for a voter ID card is quite easy and it has affected a great deal of comfort for the Applicants. Back till the first half of this decade, there was only one option available for the Applicant to apply for the Voter ID card and that was through offline reach. But, since the arrival of plans and projects such as “Digital India” which is promoted by PMO India Mr Narendra Modi himself, this application process has become pretty easy for both the government and the People of India.

Currently, there are three methods of applying for a Voter ID card which is namely, Online, Semi-Online and Offline. All the three methods have their own advantages and disadvantages which we will discuss in detail, so let’s start with the online application process.

In case of Online Application an Applicant has to follow the following step:

Step 1: In order to submit the online application for voter ID card you need to visit the national voter service portal. So, just search for NVSP on your local browser.

Voter Id Online

Voter Id Online

Step 2: On the new webpage that opens up the search for the text saying “Apply online for registration of new voter”.

Voter Id Online

Voter Id Online

Step 3: A form (Form 6) will appear on your screen; carefully submit all the needed information and then click on submit.

Voter Id Online

Voter Id Online

Step 4: Upload the required Photo and documents and check for the Voter ID Application Status

Once submitted successfully, you will be verified and you will receive a Voter ID card in 15 to 30 days.

In case of Semi-online application an Applicant has to follow the following steps:

Step 1: Visit the NVSP portal on your local browser by searching for

Voter Id Online

Voter Id Online

Step 2: on the new webpage that opens up the search for the text saying “Apply online for registration of new voter“.

Voter Id Online

Voter Id Online

Step 3: A new page will on and it will display the Form 6 on the screen, search for the option of download Form 6 and get a printout copy of it.

Voter Id Online

Voter Id Online

Step 4: Simply fill the form with all the relevant information and check for all the entered information.

Step 5: Visit the nearest Election office and submit the completed Form 6 along with a latest passport size photo of the Applicant. You can also do this process via post service.

In case of an Offline application for voter ID card an Applicant has to follow the following steps:

Step 1: Visit your nearest State Election office and ask for a Form 6.

Step 2: Fill all the required information in Form 6 regarding your personal identity and the documents you are attaching with the form for approval.

Step 3: Attach a latest passport size photo along with the documents for verification purposes.

Step 4: Once the verification process is complete you will receive a confirmation on the mobile number you have registered and a Voter ID card will be issued on your name.

Once the election card is issued it takes 15 to 30 days to reach the Applicant.

Documents required for Voter ID Card

The documents that are required as the necessary Documents for your Voter ID card registration are quite easy to accommodate. Following are the 3 documents that you will require for the application process of Voter ID card:

Visual proof/Photograph: While applying for a Voter ID card an application is supposed to offer the latest passport size photograph which should be clicked on a plain background.

Address proof: As for the Proof of Identity following are the documents that you can offer: Driving License, Applicant’s Passport, Ration card, Utility bill (Electricity or Phone).

Identity Proof: As for the Proof of Address following are the documents that you can offer: Ration card, Applicant’s Passport, Driving License, PAN Card, High school Mark sheet. All of these documents are accepted by the government for election card application.

Voter ID Card Eligibility

There are basically three things that you should satisfy in order to become eligible for a Voter ID card. These three are the only criteria laid down by the Indian government on the topic of a voter’s eligibility:

Voter Id

Voter Id

Indian Citizenship: Any individual who is trying to apply for the Voter ID Card of his name should be a citizen of India or NRI. No foreigner or any person holding citizenship in any other country is eligible to apply for a voter ID card.

Age Limit: Applicant must hold the Age limit eligibility of being 18 years of age by the 1st January of the upcoming year.

Permanent Address: Anyone Applying for an Election card must have a permanent address. This is required because the Election card is sent through postal mail directly to the Applicant’s permanent address.

Points to note before applying for a Voter ID

The voter ID card issued by NVSP serves as a tool for proving the Identity of an Individual. Anyone looking forward to apply for Voter Card should remember following points before applying:

  • The Applicant must have acquired the age of 18 or more than 18 years of age
  • The individual should have filled the Form 6 in the right manner and must hold all the necessary required documents
  • All the provided documents should be legally correct and can be held legally accountable on the respected Individual
  • While filling the Form 6, Applicant must re-confirm all the filled details such as Name, Address, Date of birth etc.
  • Applicant must not hold any criminal charges and should be medically sound

How to Verify Votes ID?

The authenticity of the Voter ID Card if of the pioneer importance and if someone feels like their election card is a counterfeit then they can verify it for the satisfaction of their mind. The verification of Voter ID Card can be done in both Online and Offline manner.

Online Approach

Step 1: Visit the National Voters Service Portal by going to an official link which is

Voter Id Online

Voter Id Online

Step 2: on the new window click on the text saying “search name in the electoral roll”



Step 3: Fill all the details printed on the Voter ID card and verify for its authenticity.



Offline Approach

Applicant should have to visit their nearest State Election office and there they can get their Election card verified by any department official.

Voter ID Card correction in Electoral roll

In case an Individual receives a Voter ID card which isn’t factually correct, they can get it corrected by following these steps:

Online Approach:

Step 1: Visit the NVSP and click on “Correction of entries in an Electoral roll”

Step 2: Fill the Form 8 correctly and re-check all the details before submission

Step 3: Submit the filled form will all the relevant documents

Offline Approach:

Election cardholders who are looking forward to making any correction should visit their Nearest State Election office and submit the form 8 with all the required information and relevant documents.

Uses of Voter ID

Voter ID card serves as one of the most important legal documents issued by the government. It is issued by the National voter’s service portal and has various uses. Such as:

  • It serves as a valid Address and Identity proof
  • Voter Card allows an Individual to gain their national right of “Right to vote
  • Election card serves as a tool to enjoy various government schemes

How to Track Voter ID Application Status?

Tracking the Voter ID application status for your Voter ID card’s application is a quite easy process. You can follow the following steps in order to Track your Voter ID card Status:

Step 1: Visit the official website of NVSP which is

Step 2: Click on the option of “Track Application Status

Voter Id

Voter Id

Step 3: Enter your Reference ID/EPIC number and click on Track Status

Voter Id Status

Voter Id Status

Step 4: Enter all the required details such as Name, state, date of birth etc.

Completing all these steps in the correct manner will offer you the information about your Voter ID Application status.

What to do if you have not received a Voter ID

In case you are suffering from the issue of not receiving the Voter ID card after 15 to 30days successful submission, you can get the details about its arrival by either of these methods:

  • Visit the nearest State Electoral Office and tell them about your reference number and other details to get the requested information
  • Visit the official NSVP website and check for your Voter ID Card Status

 Brief About EVM machines



The term EVM stands for Electronic Voting Machines and the major purpose of this machine is to make voting process much easier and digitalised. It was used for the first time in India on the General elections to the assembly of Goa in 1999. After which it was used in all the regional and national Voting events.

At the time of elections’, an individual who obtains an election card can go to the allotted polling booth and get their Voter ID card verified by the assistant on the booth. Once all the formalities are done, an individual can use their Right to Vote and choose to vote any party or candidate they believe in. this is done by pressing the button on the EVM machine beside the Party’s symbol.

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Online Services

SSMMS- How To Book Sand Online In Telangana State?




Telangana State Minerals Development Corporation (TSMDC) has initiated the system of selling sand at a lower cost. This system is said as SSMMS that is, Sand Sale Management & Monitoring System. This method of selling favours the government, nature, public. The Telangana government has started this because all sand is available for lower rates. This is facilitating 

  1. Relevent stakeholders,
  2. revenue plug leakages
  3. improve the income of government and
  4. protecting damages to waterways, streams, and condition.

What Is SSMMS?

The online booking of sand is a function of SSMMS The Telangana Government moved a step forward to favor their public by sand booking, selling it through online easily and their management. This is to facilitate both the government and public with the revenue that is acquired. They are monitored by individuals. The following article elaborates in detail about all these through certain procedures.

Detailed knowledge About SSMMS Portal 

First facility- Online sand booking

The best among all other business is sand selling without sand construction work cannot be done. So just by booking online, we can book as and when required and receive our goods on time and complete our work peacefully without any confusion.

Second facility- Tracking the order

The Facility for tracking the order can be checked with the mobile number/vehicle number that has made the work, even more, easier and the reliability is excellent.

Third facility- Transport booking

This facility is the availability of online transport booking for interstate clients. As moving from one place to another is the toughest job when talking about these heavy load goods. 

Fourth Facility- order tracking (mainly for Interstate)

For interstate customers, the orders can be tracked with the number or id that is allotted for every order they place. This makes the work simpler and consignment is shown on the tracking.

SSMMS Customer Registration – how to register?

For any online booking, registration is the first and foremost step to be followed. Even in SSMMS Customer Registration portal for online and booking, we need to register which is to be done stage by stage.

Stage 1– We need to get registered as a customer from this link

Stage 2– We need to enter our mobile number and get checked to receive an OTP. A form asking for the details such as your name, Aadhar number, Address, district name, village, email etc. following which your Username, a password is to be submitted and your profile is created successfully

Once done with all these you can check your name in the customer registration. Showing a message saying that you have enrolled successfully on a sand portal and you can verify in the link too for your name and mobile number. If it is shown, then, the name is registered and now that you can place your order through online for sand from Telangana state.

Book Sand Online- Step By Step Guide

Let us now read the procedures to follow for online sand booking.

Step 1: Check on the online sand booking site, that is,

Step 2: enter a valid username and password that you have already created when the registration procedure, then click on the Login button.

Step 3: Select your District from the drop-down listing column

Step 4: Later, select the Stock Yard radio button.

Step 5: Fill in all the starred or compulsory column details and click on the Register button.

Step 6: Confirmation will appear on your window screen Click OK button to continue

Sand booking process will be done. Please note the booking number for future purpose.

Step 7: You can click on to the Receipt button for your receipt to confirm your booking and payment made for concerned the order.

Track Your Order Online

Step 1: You can verify your order tracking page to track the order for its arrival.

Step 2: Just Enter your order ID in the provided toolbar.

Step 3: Now, Click on to the ‘Get Status’ to find the Status of your order and details are disclosed on the below-given space.

If you are willing to check the status update through Mobile Number then initially you can go to this page to track your order by using the registered mobile or vehicle number within minutes.

Then, You may enter the mobile number that is pre-registered to track your consignment details.In the same way, the status is updated on your screen.


So, the online sand booking has made the availability of sand in hand over a small registration procedure. The TSMDC is provided ‘sand for sale’ at the lowest and best price among all other places. A tracking number is also assigned for tracking the order and to facilitate their client’s. Thus, these developments have favored a lot of people.















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